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Please see the job details below for additional information on how to apply for this position.

InstitutionMid Michigan Community College
TitlePurchasing Manager
Posted3/21/2017 - 04:08 PM
FT/PTFull Time
Job TypeAdmin
Posted Until4/29/2017
DescriptionJob ID 2017-1283
Job Location(s) US-MI-Harrison
Posted Date 3/20/2017
Category Accounting/Finance
Type Administrator (Full-time)
Post End Date 3/31/2017
Pay/Salary (Min) USD $46,000.00/Yr.
Pay/Salary (Max) USD $56,000.00/Yr.

The Purchasing Manager is responsible for the economical and timely procurement of all goods and services for the College. The Purchasing Manager also supervises the Procurement Specialist and oversees the shipping and receiving functions.

1.Ensures procurement compliance with all College purchasing policies and procedures, as well as applicable state and federal regulations.
2.Evaluates all options (e.g. buying versus leasing) to determine the most cost effective procurement avenue. Processes purchase requests and issues purchase orders and associated contracting documents.
3.Develops specifications and bid documents, and executes and analyzes bids and RFPs in collaboration with requisitioning parties. Evaluates bids and/or informal responses, and then accordingly, makes procurement recommendations to the College administration and Board.
4.Negotiates contracts and purchase prices on behalf of the College. Actively pursues opportunities to participate in purchasing collaboratives and consortiums. Liaisons with suppliers and other purchasing professionals and proactively seeks best practices and time-efficient and cost-effective strategies to implement.
5.Develops strategies that leverage volume purchase discounts through consortiums and partnerships.
6.Manages the College’s master bidders list; acts as a central repository for all College goods and services contracts.
7.Works closely with user departments and vendors to ensure that vendors are providing the expected level of services or products, in accordance with specified contracts/agreements. Responsible for resolving all vendor disputes and complaints, including but not limited to warranty issues, defective items, and returns.
8.Supervises the Procurement Specialist and is responsible for shipping and receiving operations. Coordinates and communicates deliveries and installation logistics.
9.Maintains online approval process for requisitions in Colleague and trains college employees. Maintains the vendor database in Colleague, performing preliminary background analyses and establishing credit accounts on behalf of the College, as appropriate.
10.Manages compliance with Federal Form W-9 (Request for Taxpayer Identification Number and Certification) requirements.
11.Maintains policy and procedures relating to driving history reports, required for employees authorized to drive college vehicles.
12.Works with department managers to determine areas that should maintain supply inventories and develops appropriate tracking systems. Monitors and forecasts upcoming levels of demand. Responsible for tagging all college assets.
13.Provides customer service to both employees and the public by communicating clearly and courteously, and being responsive to requestors in a timely manner.
14.Assists in training staff, faculty, and departments throughout the College, on current procurement practices and procedures.
15.Attends and participates in departmental meetings and internal committee/task force meetings, as assigned; performs related tasks.
16.Supports and serves as a role model for our mission, vision, and strategic and service initiatives. Adheres to the organization’s policies, procedures, and compliance guidelines.
17.Performs other duties as assigned.

Working Environment:

Normal office environment with little, if any, discomfort due to heat, dust, noise and the like. Some travel between campuses will be required.

Note: This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.
QualificationsKnowledge, Skills, Abilities:
•Knowledge of standard purchasing policies, processes and procedures, and legal requirements relevant to the purchasing process.
•Ability to negotiate effectively with vendors to ensure best pricing and delivery within specific budget and schedule requirements.
•Ability to use sound judgment and discretion in carrying out the purchasing function, and consistently practice with a high degree of integrity, ethics, and confidentiality.
•Ability to establish and maintain good working relationships and communicate clearly and effectively with peers, superiors, internal customers, vendors, and the public.
•Ability to effectively handle difficult individuals and situations with appropriate tact, respect, and resourcefulness.
•Proficient in Excel spreadsheet development and other computer applications.
•Strong analytical skills to assist in evaluation and decision making.
•Ability to work independently, with minimal supervision and instruction, organize workload, set priorities, and manage and make progress on multiple tasks simultaneously.
•Ability to read, speak, write, and understand the English language.
•Mental ability to adapt and respond to multiple priorities and demands, and deal with the concerns of faculty, administrators and students.
•Physical ability to sit/stand, and travel, for short - extended periods of time.

Education, Certification, Licensure:
•Bachelor’s degree in business administration, accounting, or related field; consideration will be given to another field of study, with relevant experience.
•Valid State of Michigan driver's license is required.


•Two to four years of recent related experience; experience with large scale purchasing in a governmental sector preferred.
•Previous experience in preparation of invitations to bid, requests for proposals and requests for quotes preferred.
•Experience and/or training in business contract law preferred.
How to Apply
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