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Please see the job details below for additional information on how to apply for this position.

InstitutionSouthwestern Michigan College
TitlePart-Time Administrative Assistant
Posted2/15/2018 - 09:24 AM
FT/PTPart Time
Job TypeStaff
Posted Until3/30/2018

Southwestern Michigan College, a two-year college located approximately 30 minutes north of South Bend, Indiana, and approximately 30 minutes from Lake Michigan’s eastern shore is seeking applications for a Part-Time Administrative Assistant.

Job Description
The Part-time Administrative Assistant for the School of Nursing & Health Services provides administrative support to the Dean of Nursing and Health Services and assists the department in carrying out various projects.

Essential Duties and Responsibilities:
• Assists with various projects and/or special events assigned by the Dean through faculty and/or her administrative assistant.
• Compiles and completes documents for data entry into the Banner system.
• Compiles, transcribes and maintains minutes of assigned meetings.
• Serve as coordinator to the medical assisting, certified nursing assistant, health information technology, ECG, phlebotomy, EMS and fire science programs.
• Manages the Health Services reception area to ensure effective telephone and mail communication both internally and externally to maintain professional image.
• Receives and screens telephone calls and visitors and provides routine information, which requires a detailed knowledge of department procedures.
• Initiates and coordinates all facets of mass mailings for the Health Services programs.
• Responsible for the office day-to-day operations (such as requisitions, mail and customer service inquiries).
• Assist with interview arrangements and/or meeting scheduling as the need arises.
• Prepare letters, reports, meeting notices, room arrangements and food functions as needed for special meetings for the Dean.
• Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence and other documents. Develops and implements procedures associated with the overall operation of the office and is responsible for coordinating the flow of work through the office.
• Participates as needed in special department projects.
• Share coverage for co-workers in the School of Nursing and Health Services as needed during vacations, lunches, and sick time.
• Assists with coordination of certification testing for the Certified Nursing Assistant program with Pierson Vue.
• Performs other duties as assigned.

QualificationsRequired Qualifications:
• An Associate’s Degree in related field.
• Three to five (3-5) years experience in office administration or equivalent setting.

Other Information:
Knowledge Of:
• Technical training in Word, Excel, PowerPoint etc.
• Various databases, typing, and business English; usually acquired through one year of college.
• Ability to read and write well enough to type, edit, and proofread business correspondence and prepare minutes.
• Strong oral, written and interpersonal communication skills.
• Problem-solving and analytical abilities.
• Organized and a team player.
• High degree of professionalism.
• Ability to maintain confidentiality.
• Dexterity of hands to operate a computer keyboard as well as seeing to read and review materials for accuracy.
• Hearing and speaking to exchange information with students, staff and public.
• Ability to sit or stand for extended periods of time.

How to ApplyApplication Instructions:
Please do not mail application materials. Please only upload them through Southwestern Michigan College’s online system. Thank you! -

Southwestern Michigan College is committed to a policy of equal opportunity for students, faculty and staff. The College complies with all federal laws and regulations prohibiting discrimination including Title VI, Title IX, Section 504, and Title II and with all requirements and regulations of the U.S Department of Education.

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